Rental Policies
Rio Grande Theatre Rental Policies
Equipment Available For Rental
(Price indicates per usage/performance):
Baby Grand Piano $50.00 plus a one time tuning charge of $100.00
Marley Dance Floor $120.00 each time it is laid down
Other required items may need to be rented and the cost will be the rental price, plus tax, plus 15%.
Technical Staff Requirements:
Only the trained staff of the Rio Grande Theatre will be allowed to operate the sound, lighting, fly and projection systems in the 
building. Once you list the types of activities and technical needs for the event, the Production Manager of the Rio Grande Theatre will determine the number of staff needed for the event.
Please note: Organizations leasing the building are responsible for supplying personnel for all load-in and load-out, ticket sales, ticket takers, ushers, stage management and backstage assistance.
**** It is the policy of DAAC that the first floor auditorium is to be filled before the balcony seating is allowed. Then if an organization utilizes the balcony area during a performance, they will provide a minimum of 3 ushers with flashlights to be stationed in the balcony at all times. If the organization is not able to provide such ushers, DAAC reserves the right to close the balcony.
Specific written technical riders will be required two weeks prior to the event.
Food/Beverage Requests:
Please list here any and all food or beverages to be either brought into the building or sold in the building. Please note that ABSOLUTELY NO FOOD OR BEVERAGE (INCLUDING WATER) WILL BE ALLOWED IN THE AUDITORIUM AT ANY TIME!
There will be an additional charge if refreshments will be served in the lobby area before, during or after a performance. Organization utilizing the building agrees to provide monitors to ensure no food or beverage is allowed in the auditorium if food is to be served or sold.
Note: Any event proposing to involve liquor consumption in the building must be approved 6 months in advance of the event and such approval is not guaranteed.
A deposit will be due at the time of signing this agreement.
This application is made subject to the general regulations for the use of this building provided within this application and any separate attachment as noted. The renting organization agrees these rules shall be strictly observed and accepts the entire responsibility for the enforcement of the rules and agrees to protect the premises and indemnify the Doña Ana Arts Council and the Rio Grande Theatre from any damage due to the occupancy of the building covered in this application.
The organization, its employees, directors and volunteers agrees to hold harmless the Doña Ana Arts Council (DAAC) and the Rio Grande Theatre, and any of its employees, directors or volunteers from any damage or loss to the organization’s property or any personal injury he/she and/or his/her helpers and/or volunteers may sustain during the event. DAAC will be held harmless for any damages, injuries, or future claims by any attendee, employee, and/or volunteer that may result from the organization’s use of the building. DAAC reserves the right to cancel all events and/or performances due to Acts of God or unforeseen events out of the management’s control, in which case DAAC will not be liable for refunds to the organization or any liabilities arising from such cancellation.
All organizations will be required to provide DAAC with a certificate of liability insurance listing the DAAC as an additional insured within 2 weeks of the event. Should such a certificate not be provided, DAAC reserves the right to obtain event insurance on behalf of the organization and the organization agrees to pay any and all costs for such insurance.
GROUP A City of Las Cruces, who we have management agreements with. Would include any entity in the future we would have a management agreement with.
GROUP B Local non-profit arts organizations and other educational entities, ie other area school districts. Includes any local non-profit organization who signed a partnership agreement with DAAC during restoration.
GROUP C Local non-profits and collegiate or technical educational institutions. Profit organizations that have provided major funding (over $25,000 in cash) to the RGT renovation or have done an RGT Naming Opportunity.
GROUP D Non-local non-profits and educational institutions
GROUP E For profit organizations either local or non-local
Rehearsal/Meeting: The minimum flat fee for a rehearsal or meeting will include facility/equipment use for 4 hours. A minimum of 4 hours of technical* crew time will be required on all rehearsals/meetings:
Group A: $230 (Staffing Cost Only)
Group B: $400.00 plus Staffing Costs
Group C: $480.00 plus Staffing Costs
Group D: $600.00 plus Staffing Costs
Group E: $375.00 plus Staffing Costs
Custodial charges for rehearsals/meetings may apply if the Theatre is not left in a reasonably clean manner.
Performance: Minimum staffing for any event shall include the technical crew/manager* (5 hours), and custodial** (5 hours) at the below listed costs. The minimum flat fee below for a performance will include facility/equipment use for 4 hours. Each subsequent 4 hours or portion thereof will be charged an additional 4 hour fee.
Group A: $225 (Staffing Cost Only) Deposit: $120.00 ***
Group B: $500 plus Staffing Costs Deposit: $250.00 ***
Group C: $755 plus Staffing Costs Deposit: $375.00 ***
Group D: $955 plus Staffing Costs Deposit: $475.00 ***
Group E: $700 plus Staffing Costs Deposit: $375.00 ***
*The technical crew of the Rio Grande Theatre must be used on all events.
**Depending on the event, additional custodial time or a cleaning deposit may be required.
*** Deposit due at time of booking
Additional time for the Theatre will be charged at the rates listed above.
All bookings require a deposit at time of booking, which will be applied toward total fees. Balance due at time of final performance.
Proof of liability insurance must also be provided at time of booking.
All booking organizations must agree to abide by all facility procedures & rental guidelines.